UNIVERSITI TUNKU ABDUL RAHMAN

Staff Benefits



Compensation Allowance

Category A administrative staff members under M1 and M2 categories are eligible to claim either Compensation Allowance or Compensation Leave for work done on their "Off Day", "Rest Day" and Public Holidays. 

Claim for Compensation Allowance shall be treated as below: 

(a) Minimum of 2 hours : RM15.00 Allowance     

(b) Minimum of 4 hours or more but less than 6 hours : RM30.00 Allowance 

(c) Duties stretching for 6 hours or more but less than 8 hours : RM45.00 Allowance 

(d) Duties stretching for 8 hours or more (inclusive of lunch break) : RM60.00 Allowance 

Staff members are required to complete the Application for Compensation Leave / Allowance form which can be downloaded from the staff intranet and indicate in the form on their preference on the type of compensation.


Mobile Phone & Internet Subscription Allowance

The University provides a Mobile Phone and Internet Subscription Allowance to all academic staff and the allowance is paid together with the salary at the end of the month.


Parking Allowance

The University provides staff members a monthly Parking Allowance which is paid together with their salary at the end of each month.


Travelling Allowance

The University provides staff members a monthly Travelling Allowance which is paid together with their salary at the end of each month.


Medical Benefits

The University provides medical benefits to staff and their recognized dependents within Malaysia in accordance with the prevailing provisions in the Medical Scheme.

 

Recognized dependents means the lawful spouse who is not gainfully employed and their five (5) surviving children aged below twenty-one (21) years old who are not gainfully employed.

 

Staff members are required to submit the Application for Medical Card form to register themselves and their recognized dependents under the University's Medical Scheme.

 

The details of the Medical Scheme are in the Policy on Appointment of Panel Clinics and Medical Benefits which is available for viewing under UTAR Policies - DHR and the Application for Medical Card form can be downloaded under UTAR Forms - DHR Forms at the staff intranet.
 


Dental Benefit

The University provides staff members with dental benefit which is reimbursable up to the fixed amount per year. The staff member is required to submit the Official Receipt for the dental treatment for reimbursement to DHR.

 


Leave Entitlements

1.0 Annual Leave

 

1.1 Staff on Regular Employment 


Staff in regular employment shall, in addition to rest days and public holidays applicable to his place of work, be entitled to paid annual leave in respect of a full year of service as follows: 


Category A 

With less than 5 years of service - 20 days 

With 5 or more years of service - 25 days 


Category B, C & D 

With less than 5 years of service - 16 days 

With 5 or more years of service - 20 days 


1.2 Staff on Contract 


Staff in Category A shall, in addition to rest days and public holidays applicable to his place of work, be entitled to paid annual leave of 20 days in respect of a full year of service. 


Staff in Category B, C & D, in addition to rest days and public holidays applicable to his place of work, be entitled to paid annual leave in respect of a full year of service as follows: 


Category B 

With less than 5 years of service - 16 days 

With 5 or more years of service - 18 days 


Category C & D 

With less than 5 years of service - 14 days 

With 5 or more years of service - 17 days 


2.0 Sick and Hospitalisation Leave 


2.1 Staff members shall be entitled to sick leave on certification by a Panel doctor or registered dental surgeon or in cases of emergency, any other registered medical practitioners as follows: 


1st to 2nd year of service - 14 working days 

3rd to 5th year of service - 18 working days 

6th year and above - 22 working days 


2.2 Hospitalisation leave entitlement shall be 60 days in aggregate in each calendar year. 


3.0 Maternity Leave 


A female staff shall be entitled to paid maternity leave for a period of sixty (60) consecutive days including rest days and public holidays in respect of each confinement in accordance with the provisions in the Employment Act 1955.  


4.0 Matrimonial / Paternity / Compassionate / Calamity Leave 


The University may grant the matrimonial/paternity/compassionate/calamity leave with full pay to staff up to two (2) consecutive working days per occurrence in one (1) calendar year. The leave granted are subjected to the terms and conditions stated in the HR Policies and Regulations. 


5.0 Pilgrimage Leave 


Confirmed staff who are Muslim and have been in continuous service for five (5) years or more may apply for pilgrimage leave up to a maximum of thirty (30) consecutive days of paid leave including rest days and public holidays. 


6.0 Compensation Leave 


6.1 Category A administrative staff members in M1 -M2 are eligible to claim either Compensation Leave or Allowance for work done on their "Off Day", "Rest Day" and Public Holidays. 

6.2 Category A administrative staff members in M1 - M7 are eligible to claim Compensation Leave for work done on their "Off Day", "Rest Day" and Public Holidays. 

6.3 Academic staff members are eligible to claim for Compensation Leave for performance of official duties such as open days, examination invigilation, convocations etc. required by the University on their non working day, rest day and public holiday This will not include instances of routine academic duties such as replacements of lectures, tutorials, meeting with students/department/faculty/ university committee meetings, etc. 

6.4 The compensation leave shall be treated as follows:

(a) Minimum of 4 hours or more but less than 8 hours : Half day (1/2) Compensation Leave 

(b) 8 hours or more (inclusive of lunch break) : One day (1) Compensation Leave


Staff Uniform

The University provides staff uniform to the following categories of staff due to the nature of their work.

 

1) Technician/Lab Assistant

2) Chargeman

3) Handyman

4) General Worker

5) Driver/Bus Driver


Discount on Tuition & Course Fees for UTAR Staff

UTAR grants the discount on tuition and course fees to confirmed staff and full-time contract staff in service for more than one (1) year for the following:

 

(i) 25% discount on tuition fees for staff who pursue undergraduate (including foundation) and postgraduate programmes in UTAR, subject to a maximum of RM15,000.00.

 

(ii) 25% discount on course fees for staff who enrol for public non-professional or personal interest programmes organised by UTAR.

 

The staff member may apply for the discount on the tuition/course fees by completing and forwarding the Application for Discount on Fees for UTAR staff form to DHR. The staff member is required to submit a copy of the student bill which has been duly paid as supporting document.  The Application for Discount on Fees for UTAR staff children form can be downloaded from the staff intranet under UTAR Forms - DHR Forms.


Waiver/Discount on Tuition & Course Fees for UTAR Staff Children

UTAR grants tuition fees waiver up to a maximum of RM40,000.00 for the entire programme of study with no service bond requirement for each child of a staff member pursuing undergraduate programme (including foundation programme) in UTAR subject to a maximum of 2 children per staff.

 

Each qualified child as stated above must achieve a minimum GPA of 2.2000 (equivalent to 2nd Class Lower) to continue enjoying the tuition fees waiver for the following semester. 

 

For the third and subsequent children of the staff member pursuing undergraduate programme (including foundation) in UTAR, UTAR would grant 25% discount on the prevailing tuition fees, subject to a maximum of RM10,000.00 for each child.

 

For children of a staff pursuing postgraduate programmes in UTAR, UTAR grants 25% discount on the tuition fees, subject to a maximum of RM10,000.00 for each child.

 

For children of a staff who enrol for a public non-professional or personal interest programme organized by UTAR, UTAR grants 25% discount on the course fee.

 

Only confirmed staff and full-time contract staff in service for more than one (1) year will qualify for the above tuition fee waiver/discount for their children.

 

The staff member may apply for the discount on the tuition/course fees by completing and forwarding the Application for Discount on Fees for UTAR staff children form to DHR.   The staff member is required to submit a copy of the student bill which has been duly paid and a copy of his child's birth certificate as supporting documents.   The Application for Discount on Fees for UTAR staff children form can be downloaded from the staff intranet under UTAR Forms - DHR Forms.


Mileage Allowance



 

 

 

 

 

 

 

The University provides mileage allowance to staff members who are required to use their own vehicle to carry out official duties.


The rates for reimbursement for motorcar and motorcycle are listed in the Handbook on HR Policies and Regulations under Appendix 3 and are available for viewing at the staff intranet under UTAR Policies - DHR.


Lodging and Subsistence Allowance

The University provides lodging and subsistence allowance to staff members who are required to perform official duties at locations beyond a radius of 50km from his normal place of work.

 

Lodging Allowance

The staff member is eligible to claim for lodging allowance for accommodation at hotels which is supported by the hotel bill or the lodging allowance without receipt based on their job grade entitlement.

 

Subsistence Allowance

The staff member is eligible to claim for the full day subsistence allowance if he is working away from his normal work station for a continuous period exceeding twenty-four (24) hours as from the time of departure.

 

Day Allowance

The staff member is eligible to claim for the day allowance which is equivalent to one-half of his subsistence allowance eligibility if he is working away from his normal work station for more than eight (8) hours but less than twenty-four (24) hours including time in travelling.

 

The Lodging/Subsistence Allowance Entitlement by Job Grade is listed in the Handbook on HR Policies & Regulations - Appendix 2 and is available for viewing at the staff intranet under UTAR Policies - DHR.


Death and Funeral Expenses Benefit

In the event of the death of a staff member, the University will pay one month of the last drawn basic salary (without EPF contribution) to the deceased staff's nominated beneficiary.

 

The staff member is required to submit the Nomination of Beneficiary Form which can be downloaded at the staff intranet under UTAR Forms - DHR Forms.


Group Personal Accident Insurance

The University has a Group Personal Accident (GPA) Insurance Scheme where the full time staff members are covered in case of death and permanent or total disablement due to accidents.

 
The quantum of sum insured for the above GPA Insurance Scheme is 36 months of last drawn basic salary of the full time staff.

 
The cover afforded by the above GPA Insurance Scheme is world-wide, 24 hours basis, covering accidents happening during the course of employment as well as accidents happening at home, in the course of travelling to the place of work and during social or sports activities not specifically excluded.

 
The above GPA Insurance Scheme shall be in accordance with the terms, conditions, limitation and exclusions clauses contained in the said policy.

 
The detailed schedule of the various compensation, limitations and exclusions under the GPA Insurance Scheme is obtainable on request from the Division of Human Resources.

 
The staff is required to submit the Nomination of Beneficiary from which can be downloaded at the staff intranet under UTAR Forms - DHR Forms.